October 4, 2016

Wedding Tip Tuesday | Wedding Organizers | South Florida Wedding Photographer

kimberly smith photography- south florida wedding photographer- stuart florida wedding photographer

He asked, you said yes, and the date has been set! Time to book the venue, DJ, florist, makeup artist, caterer, find a dress, send invites… You get the point. For Heaven’s sake, planning a wedding can be a daunting task especially since most brides have never planned a large party before. 

But before you start pulling your hair out, or biting your nails, there is good news! The key to getting it all done with the least amount of stress is  staying organized. If being organized is not your cup of tea, no worries, because wedding planning apps will do that part for you! I wish wish wish I would have utilized these apps when I was planning my wedding (if they even existed back then). They will truly make your wedding planning experience a whole heck of a lot easier

To make it even better, I’ve gone through and selected the top 5 most helpful, user friendly wedding apps to assist with the process! Check them out!

Lets Start here:

Wedding Happy



Not only will this app assist you in managing wedding planning tasks and vendor information, but it helps you stay on top of and track your payments for each aspect the wedding! 


The Knot Wedding Planning App



The all inclusive wedding app! It has an amazing checklist to keep you on track, and will also manage your budget. You may browse amazing wedding photos to your heart’s content, and save them to show your vendors. 

Awesome Note 2

One of my favorites, because every bride needs a digital ‘To Do’ list and wedding shopping list. You’ll be surprised how many small items need to be purchased for the big day. I love this app because you can tag the items on your list for the event they’ll be used for (wedding day, bridal shower, rehearsal dinner, etc). You can even add an image by the item on your list!

What’s App  or Messenger

You need to keep in touch! These apps make it ridiculously easy to add groups. You can add categories such as bridal party, vendors, family, etc. When you need to get in touch with your crew or share images, this is the easiest peasiest way to do so!


This may be a ‘no brainer’ but I can’t have a ‘Top 5’ list without Pinterest making an appearance.  This is the ultimate wedding look book that a bide has access to 24/7. Also, did you know you can make your pins private? If you want your dream wedding decor or dress to be a complete surprise to guests, simply make your posts private. 

That’s it Folks! If I was planning my wedding all over again. These apps would be on my phone! They will be with you everywhere you go and will help simply the wedding planning process, and give you peace of mind. 

kimberly smith photography- planning a wedding- florida bride

Below you will find a very general timeline of when things need to be scheduled for your wedding. I pulled this information from The Knot because I think it will be super helpful in your planning process, and go hand in hand with staying organized!

12 + Months Before

  • Envision your wedding and draw up a budget.

  • Assemble your “planning team.” Consider hiring a wedding consultant
  • Pick a wedding date and time. Select several options, then check with your venues, officiant and important guests before finalizing.
  • Start planning the guest list. 
  • Look for and book ceremony sites and reception sites
  • Ask friends and relatives to be in the wedding party.
  • Optional: Have an engagement party. You may want to register beforehand for gifts.

8-10 Months Before

  • Bride: Think about, shop for and order your gown.
  • Envision reception food.
  • Decide what type of entertainment you want. A pianist for the cocktail hour, strolling violinists, a DJ or band?
  • Think about your floral décor.
  • Research and book your wedding professionals. Interview vendors: photographer, videographer, reception band or DJ, and florist.
  • Research a wedding insurance policy to protect your deposits.
  • Research and reserve accommodations for out-of-town guests.
  • register for gifts.
  • Contact rental companies if you need to rent anything for the ceremony or reception, such as chairs, tables and a tent.

6-8 Months Before

  • Book ceremony musicians.
  • Order bridesmaid dresses.
  • Start planning honeymoon.
  • Send save-the-date cards. This is a particularly good idea if you’re marrying during a tourist or holiday season or having a destination wedding.

4-6 Months Before

  • Attend prewedding counseling, if required.
  • Shop for and order invitations and wedding rings.
  • Shop for formalwear.
  • Renew or get passports, if necessary.
  • Envision your wedding cake and research, interview and book a cake designer.

3 Months Before

  • Order wedding cake.
  • Hire a calligrapher, if you want your invitations professionally addressed.
  • Attend your shower. (It may be earlier, depending on when your hosts decide to have it.)
  • Groom: Rent the men’s formalwear.
  • Hire wedding day transport: limousines, other cars. Look into transportation sooner if you’re considering renting streetcars or over-the-top travel.

2 Months Before

  • Mail your invitations.
  • Write your vows.
  • Purchase gifts for parents, attendants and each other.
  • Book your stylist and try out wedding day hairstyles.
  • Book a makeup artist and go for a trial run.

1 Month Before

  • Apply for a marriage license. Check with the local bureau in the town where you’ll wed.
  • Bride: Have final gown fitting. Bring your maid of honor along to learn how to bustle your dress. Have the dress pressed and bring it home.
  • Call all bridesmaids. Make sure they have their gowns ready for the wedding.
  • Make last-minute adjustments with vendors.
  • Create a wedding program to hand out to guests.
  • Order and plan in-room welcome baskets for out-of-town guests.

2 Weeks Before

  • Review final RSVP list and call any guests who have not yet sent a response.
  • Deliver must-have shot lists to your photographer and videographer. Include who should be in formal portraits and determine when portraits will be taken.
  • Deliver final song list to your DJ or bandleader. Include special song requests and songs you don’t want played.
  • Bride: Get your last prewedding haircut and color.

1 Week Before

  • Give reception site/caterer final guest head count. Include vendors, such as the photographer or band members, who will expect a meal. Ask how many extra plates the caterer will prepare.
  • Supply location manager with a list of vendor requests such as a table for DJ or setup space needed for a florist.
  • Plan reception seating chart. 
  • Print place and table cards, or finalize list with the calligrapher you’ve hired.
  • Call all wedding vendors and confirm arrangements.
  • Give ceremony and reception site managers a schedule of vendor delivery and setup times, plus contact numbers.
  • Groom: Get your hair trimmed.
  • Attend bachelor/ette parties.

2-3 Days Before

  • Bride: If you need to, have your gown pressed or steamed.
  • Groom: Go for final fitting and pick up your formalwear. 
  • Groom: Ask the best man to make sure all groomsmen attend fittings and pick up their outfits.
  • Determine wedding party positions during the ceremony and the order of the party in the processional and recessional.
  • Hand off place cards, table cards, menus, disposable cameras, favors and any other items for setting the tables to the caterer and/or reception site manager.
  • Reconfirm final details with all vendors. Discuss any necessary last-minute substitutions.
  • Call the limousine or car rental company for pickup times and locations.
  • Arrange for guests without cars to be picked up from the airport or train station. Ask friends, attendants or relatives to help.
  • Deliver welcome baskets to the hotel concierge; include names and delivery instructions.

Day Before

  • Provide all wedding professionals with an emergency phone number to call on the day of the wedding.
  • Write checks and/or talk to wedding hosts (usually your parents, if not you) about any final balances to be paid at the end of the reception.

Night Before

  • Rehearse ceremony. Meet with wedding party, ceremony readers, immediate family and your officiant at the ceremony site to rehearse and iron out the details.
  • Bring unity candle, aisle runner, yarmulkes or other ceremony accessories to the site. 
  • Give your marriage license to your officiant.
  • Attend rehearsal dinner.
  • Present attendants with gifts at the rehearsal dinner. You’ll want to do this especially if the gifts are accessories to be worn during the wedding.

Day of

  • Present parents and each other with gifts.
  • Give wedding bands to the best man and maid of honor to hold during the ceremony.
  • Give best man the officiant’s fee envelope, to be handed off after the ceremony.
  • Introduce your reception site manager to your consultant or maid of honor for questions or problems during the reception.
  • Assign a family member or attendant to be the photographer’s contact so he/she knows who’s who.

Post Wedding

  • Prearrange for someone to return any rentals.
  • Preplan for attendants to take the bride’s gown for cleaning and return the groom’s tux to the rental shop.
  • Write and send thank-you notes to gift-bearing guests and vendors who were especially helpful.